Records Division

Duties and Responsibilities

The Records Division manages the flow of reports and investigations throughout the department. Most aspects of police work include some type of report. The division is responsible for proof-reading, verifying and storing all documentation, compiling National Incident Based Reporting System (NIBRS) reports, requests for public information via open records requests and filing criminal records clearance letters.

Accident - CRASH Reports

If you were involved in an accident which was not investigated by the police, you may complete a Self-Reporting Accident Form, which can be found at  Texas Department of Public Safety.

By Texas state statute, vehicle CRASH reports are $6.00 per copy.  CRASHES that result in a report being made can be obtained from the Records Division at 2910 Clarksville Street or may be purchased, normally within 5 days at https://cris.dot.state.tx.us/public/Purchase/app/home.

Open Record Request

Open record requests for public copies, which do not require an opinion and only include basic public information, are .10 cents a copy page. Basic public copies can be requested and obtained from:

Paris Police Department
2910 Clarksville St.
Paris, TX 75460

Open records requests must be submitted in writing. Requests are not accepted by telephone. The requester needs to provide their name, address, and contact information for reply purposes.  Submit your open record request online here.  Open records requests, requiring an opinion may take up to 10 business days to process.  Some requests require an opinion from the Office of the Texas Attorney General. In such cases, the amount of time needed for processing may be extended.   

There are situations in which a government entity may ask the Texas Attorney General for an exemption on release of information relating to certain documents. A criminal case that is under investigation that has not brought a suspect to trial would be one example.

The Texas Administrative Code provides guidance regarding fees government agencies may charge for copies of documents or data related to an open records request. More information may be found here.